Reimbi vs. Internal Accounts Payable

Your Accounts Payable team is built for vendors, purchase orders, and invoices — not for reimbursing job candidates. Routing candidate expenses through AP means manual spreadsheets, slow approval chains, and weeks-long payout timelines that leave candidates frustrated and recruiters fielding status update requests.

Reimbi has been helping recruiting teams reimburse candidates since 2017. Instead of forcing candidates into a process designed for vendors, Reimbi gives them a simple, mobile-friendly experience — no account creation, no spreadsheets, no waiting weeks to get paid. Your AP team gets their time back, and your candidates get a reimbursement experience that reflects well on your employer brand.

See how we compare

How Reimbi compares to internal Accounts Payable

Reimbi

Expense submission	Candidates submit from any device via a simple web form — no account creation, no spreadsheets, no app download required.
Candidate experience	Purpose-built for candidates. Clean, mobile-friendly interface with real-time status tracking. NPS of 87 from surveyed candidates.
Payout speed	90%+ of payouts are sent the same day they're approved. Candidates choose their preferred method — direct deposit, PayPal, Venmo, or check.
Approval workflow	Approvers receive a notification and review expenses in Reimbi with one click. Policy limits are enforced automatically.
Recruiter workload	Recruiters send a link and Reimbi handles the rest — collection, approval routing, payout, and candidate support.
Data security	SOC 2 Type II certified and GDPR compliant. Candidate bank details are encrypted with bank-level security. Visit our Trust Center.
Payout options	Direct deposit, PayPal, Venmo, electronic check, or Amazon gift card. Support for 40+ currencies with direct international payouts.
Reporting & analytics	Built-in dashboard with real-time reporting on reimbursement volume, spend by category, approval times, and more.
ATS integration
Candidate support	Reimbi's support team handles candidate questions directly — your recruiting team doesn't have to.

Internal Accounts Payable

Expense submission	Candidates fill out a spreadsheet and email it with receipt attachments to a recruiting coordinator, who forwards it to AP.
Candidate experience	Candidates navigate a vendor payment process not designed for them. Status updates require emailing the recruiter or AP team.
Payout speed	Payments follow the standard vendor payment cycle — typically 2–3 weeks after approval, via direct deposit only.
Approval workflow	Approval is handled via email and manual spreadsheet review. Policy limits are checked manually by the AP team.
Recruiter workload	Recruiters spend time fielding candidate questions, chasing approvals, and coordinating with AP on payment status.
Data security	Candidate bank details are often shared via email or spreadsheets with limited encryption or access controls.
Payout options	Typically direct deposit only, processed through the standard vendor payment system. International payouts require manual coordination.
Reporting & analytics	Reporting requires manual data compilation. Candidate reimbursement data is mixed in with vendor payment records.
ATS integration
Candidate support	Your recruiting team and AP team field all candidate questions about status, payment issues, and process steps.

	Reimbi	Internal Accounts Payable
Expense submission	Candidates submit from any device via a simple web form — no account creation, no spreadsheets, no app download required.	Candidates fill out a spreadsheet and email it with receipt attachments to a recruiting coordinator, who forwards it to AP.
Candidate experience	Purpose-built for candidates. Clean, mobile-friendly interface with real-time status tracking. NPS of 87 from surveyed candidates.	Candidates navigate a vendor payment process not designed for them. Status updates require emailing the recruiter or AP team.
Payout speed	90%+ of payouts are sent the same day they're approved. Candidates choose their preferred method — direct deposit, PayPal, Venmo, or check.	Payments follow the standard vendor payment cycle — typically 2–3 weeks after approval, via direct deposit only.
Approval workflow	Approvers receive a notification and review expenses in Reimbi with one click. Policy limits are enforced automatically.	Approval is handled via email and manual spreadsheet review. Policy limits are checked manually by the AP team.
Recruiter workload	Recruiters send a link and Reimbi handles the rest — collection, approval routing, payout, and candidate support.	Recruiters spend time fielding candidate questions, chasing approvals, and coordinating with AP on payment status.
Data security	SOC 2 Type II certified and GDPR compliant. Candidate bank details are encrypted with bank-level security. Visit our Trust Center.	Candidate bank details are often shared via email or spreadsheets with limited encryption or access controls.
Payout options	Direct deposit, PayPal, Venmo, electronic check, or Amazon gift card. Support for 40+ currencies with direct international payouts.	Typically direct deposit only, processed through the standard vendor payment system. International payouts require manual coordination.
Reporting & analytics	Built-in dashboard with real-time reporting on reimbursement volume, spend by category, approval times, and more.	Reporting requires manual data compilation. Candidate reimbursement data is mixed in with vendor payment records.
ATS integration
Candidate support	Reimbi's support team handles candidate questions directly — your recruiting team doesn't have to.	Your recruiting team and AP team field all candidate questions about status, payment issues, and process steps.