The Best Coupa Expense Alternative

Coupa Expense is a strong employee expense management platform — but it was built for employees, not job candidates. Routing candidate reimbursements through an employee expense tool means per-user fees for one-time submitters, complex interfaces designed for power users, and payout timelines tied to corporate expense cycles.

Reimbi has been helping recruiting teams reimburse candidates since 2017. Instead of asking candidates to navigate an employee expense platform, Reimbi gives them a simple, mobile-friendly experience — no account creation, no app download, no waiting weeks to get paid. Every feature is designed with candidates and recruiting teams in mind, from policy sharing and expense collection through approval routing to same-day payout.

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How Reimbi compares to employee expense solutions

Reimbi

Focus	100% focused on candidate reimbursements. Every capability — expense collection, approval routing, payouts — is designed for this one job. No bloated feature sets built for employee power users.
Candidate experience	Candidates submit expenses from any device with no account creation, no training, and no app download. NPS of 87 from surveyed candidates.
Payout speed	90%+ of payouts are sent the same day they're approved. Candidates choose their preferred method — direct deposit, PayPal, Venmo, or check.
Pricing	No per-candidate fees. Invite as many candidates as needed at no incremental cost. Annual plans start at $4,000/year.
Multi-currency payouts	Support for 40+ currencies with direct international payouts. Reimburse candidates anywhere in the world without manual currency conversion.
Setup & onboarding	Fast implementation with dedicated onboarding support. Most teams are live within days, not weeks.
Security & compliance	SOC 2 Type II certified and GDPR compliant. All data encrypted in transit and at rest. Visit our Trust Center.
Integrations	Integrates with popular ATS platforms and accounting systems to fit directly into your recruiting and finance workflows.

Employee Expense Solutions

Focus	Built for employee expense management with features like corporate card reconciliation, per diem calculations, and multi-level approval chains. Candidates encounter unnecessary complexity for a single reimbursement.
Candidate experience	Candidates may need to create an account, download an app, or navigate an interface designed for frequent employee use — all for a one-time expense submission.
Payout speed	Payouts follow the corporate expense reimbursement cycle — often 2–4 weeks. Payment methods are typically limited to direct deposit or corporate check.
Pricing	Typically priced per user per month. Even one-time candidate submitters count as users, which can drive up costs as interview volume scales.
Multi-currency payouts	International reimbursement may require additional configuration or modules. Currency support varies and is often geared toward corporate travel rather than candidate payouts.
Setup & onboarding	Enterprise expense platforms often require longer implementation timelines with IT involvement, SSO configuration, and policy migration.
Security & compliance	Enterprise expense platforms generally offer strong security. Evaluate certifications and compliance against your organization's specific requirements.
Integrations	Integrations focus on ERP systems, corporate card providers, and travel management — not recruiting-specific workflows like ATS platforms.

	Reimbi	Employee Expense Solutions
Focus	100% focused on candidate reimbursements. Every capability — expense collection, approval routing, payouts — is designed for this one job. No bloated feature sets built for employee power users.	Built for employee expense management with features like corporate card reconciliation, per diem calculations, and multi-level approval chains. Candidates encounter unnecessary complexity for a single reimbursement.
Candidate experience	Candidates submit expenses from any device with no account creation, no training, and no app download. NPS of 87 from surveyed candidates.	Candidates may need to create an account, download an app, or navigate an interface designed for frequent employee use — all for a one-time expense submission.
Payout speed	90%+ of payouts are sent the same day they're approved. Candidates choose their preferred method — direct deposit, PayPal, Venmo, or check.	Payouts follow the corporate expense reimbursement cycle — often 2–4 weeks. Payment methods are typically limited to direct deposit or corporate check.
Pricing	No per-candidate fees. Invite as many candidates as needed at no incremental cost. Annual plans start at $4,000/year.	Typically priced per user per month. Even one-time candidate submitters count as users, which can drive up costs as interview volume scales.
Multi-currency payouts	Support for 40+ currencies with direct international payouts. Reimburse candidates anywhere in the world without manual currency conversion.	International reimbursement may require additional configuration or modules. Currency support varies and is often geared toward corporate travel rather than candidate payouts.
Setup & onboarding	Fast implementation with dedicated onboarding support. Most teams are live within days, not weeks.	Enterprise expense platforms often require longer implementation timelines with IT involvement, SSO configuration, and policy migration.
Security & compliance	SOC 2 Type II certified and GDPR compliant. All data encrypted in transit and at rest. Visit our Trust Center.	Enterprise expense platforms generally offer strong security. Evaluate certifications and compliance against your organization's specific requirements.
Integrations	Integrates with popular ATS platforms and accounting systems to fit directly into your recruiting and finance workflows.	Integrations focus on ERP systems, corporate card providers, and travel management — not recruiting-specific workflows like ATS platforms.